Night Owl 6/Night Owl's Shareware - PDSI-006 - Night Owl Corp (1990).iso/023a/pc3labgn.zip/LBGNHELP.TXT

Text File | 1991-12-01 | 15KB | 285 lines

$$$1
                      ---LABGEN Main Menu Help---

     Welcome to the LABGEN Main Menu!  LABGEN will  help you become more
  efficient with  its  labeling  modules  for  Backup Diskettes and File
  Folders.  With  its  Generation History  Tracking Module, LABGEN  will
  store  valuable Peachtree Generation Histories that you can  reference
  for backup data  and use with Peachtree Data Query.  LABGEN also has a
  feature called the 'Needs Sheet' in 'Utilities', to determine how many
  labels  you need  before printing your diskette or file folder labels.

  From this Main Menu you can get yourself totally organized in a matter
  of minutes with  the help of  the  LABGEN Flow Chart contained in it's
  manual and  with the  Help Screens  contained in  each  LABGEN Module.
  All LABGEN Menu's  are controlled by either  using the  cursor keys to
  choose the  LABGEN Menu Option and pressing ENTER  or by pressing  the
  FIRST Letter of any of the Menu Choices.
%%%

$$$2
                 ---LABGEN Disk Labels Sub Menu Help---

    All of Peachtree's Modules are listed here.  When you print diskette
  labels, the module name is printed on  each label and the period ending
  date is  printed  next  to the  module  name.  On the  second line, the
  generation  number and  current period number are printed.  If you used
  the 'Needs Sheet' in  'Utilities' to  determine the  labels you want to
  print, you can go  into  any module listed  here to begin printing your
  labels but, you  do not  have to use  the 'Needs Sheet' to print labels
  from this module.  Generation numbers will  not  print on those modules
  that do not  have generations  in Peachtree Complete III (e.g. Purchase
  Order,  Bank Account Manager, Job Cost,  Fixed Assets,  and Invoicing).

  At this time, you can add an Additional Description  for labels in each
  module in this menu by  entering it via the  'Additional Descriptions'.
  Be reminded that those  modules listed  with a check mark (√) are ready
  for printing your Backup Diskette  Labels at this  time and  those with
  a diamond () are loaded into the Label Queue file for printing.
%%%

$$$3
               ---LABGEN File Folder Labels Sub Menu Help---

     All of  Peachtree's Modules  are listed  here.  When  you print your
  file labels the module name is printed on each label.  Also, the period
  ending date is printed next to the module name,  then your company name
  is printed on  the line below  the module name. If you used the  'Needs
  Sheet' in 'Utilities' to  determine the  labels you  want to print, you
  can go into any module listed here to begin printing your folder labels.
  However, you do not need  to use the 'Needs Sheet' to print labels from
  this module.

  At this time you can add  an Additional Description  for labels in each
  module in this menu by  entering it via the  'Additional Descriptions'.
  Be reminded that those  modules listed  with a check mark (√) are ready
  for printing  of your File Folder  Labels at this time, and  those with
  a diamond () are loaded into the Label Queue file for printing.
%%%

$$$4
                    ---LABGEN Generation History Help---

     You can develop and save Generation Histories for the modules listed
  on this screen.  These are  the only modules  that have  generations in
  Peachtree Complete III.  This generation history will become invaluable
  if/when you  need generation/period  ending data for  certain  modules.
  LABGEN will become especially helpful in  Peachtree Data Query when you
  need to associate period ending dates with generations.

  To develop calendar quarter generations, enter the quarter ending date.
  LABGEN will ask  you if you process  this module on  a quarterly basis,
  enter 'Y'  for Yes;  or enter 'N' for No if on  a monthly basis.  After
  entering your generation, current period and period  ending date,   you
  are  asked if  you want to  make a  list  of generations back to  zero.
  LABGEN will make a list of generations back to zero  or to January 1980
  which  ever comes first.  Also,  from  the generation  history  screen,
  you can  make a history  as far  into  the future  as 12/31/99  for any
  module. Please refer to manual on history creation for all modules.
%%%

$$$5
                      ---LABGEN Main Utilities Help---

     The Utilities  Module has  Backup, Restore,  PCIII Label\Gen Printer
  Maintenance & Setup,  Needs Sheet,  and Remove  Generation History.  We
  recommend making a backup before you print a large label run, so if for
  some reason your data files are lost or you would  like to re-print the
  entire run you can use the Restore program to restore your latest files.
%%%

$$$8
              ---LABGEN Generation History Sub Menu Help---

     After  answering all  the  questions  for  the history  you chose to
  create in  this module, the LABGEN  program gives  you the  ability  to
  store individual generation histories for Peachtree Complete III.

  Using the  'Home' key  will take  you to  the beginning of the  history
  file and using the 'End' key will take you  to  the end  of the history
  file.  Using  the  F4 key, you  can  create  a  generation  history  as
  far into the future as 12/31/99. By using  the  F10 key, you  can print
  full reports  on a  recently generated  history or ALL of the histories
  saved on disk.  If you exit  this screen  you are asked  if you want to
  save any of your changes.  Whenever you create  generation histories in
  LABGEN, we recommend you making a backup through our backup utility.
%%%

$$$10
                 ---LABGEN Additional Descriptions Help---

     If you would like to  add an additional description  to a label  you
  can enter it here.  Then you will be  able to  include it on the module
  labels you print.  You cannot  add  additional  descriptions  from  the
  'Needs Sheet'.  You must  first  add  an  additional description before
  printing  labels and if you  add an  additional description it  will be
  included  on  all  your  labels  for whatever  module  you  selected to
  print  to the label Queue.   An  example  'Additional Description'  is:
  'Weekly Backup' or 'Transaction Control Reports'.

  To quickly delete an additional description  simply type  in the module
  number for  the description  and type  a BACKSLASH (\) and press enter.
%%%

$$$11
            ---LABGEN Generation History SPECIAL Payroll Help---

     The payroll module  is the only module where  you could record dated
  generations more than once a month. For example, if you process payroll
  bi-weekly (or every two weeks) then you will need labels that are dated
  bi-weekly.  You are prompted in this program for all the data needed to
  process your payroll labels.  Be sure  to answer all the  questions for
  proper processing.  This module does support all  payroll possibilities
  and can be processed to work directly with the Job Cost module via  the
  Setup area of Utilities/Printer Maintenance & Setup. Using  the  'Home'
  key will take you to the  beginning of  the history file and using  the
  'End' key will  take you to the end  of the history file.  Using the F4
  key, you can  create a  generation history  as far  into the  future as
  12/31/99.  By  using  the  F10 key, you  can print  full reports  on  a
  recently  generated history  or ALL of  the  histories saved  on  disk.
  If you escape this screen you are asked if you want to save any of your
  changes.   Whenever you  create  generation  histories  in  LABGEN,  we
  recommend you making a backup through our backup utility.
%%%

$$$12
                 ---LABGEN Utilities Diskette Backup Help--

     You should make a backup  before printing  labels or simply  to save
  the most recent Generation History files. Be sure to backup before LONG
  label runs for LABGEN clears the 'Needs Sheet' data files for your next
  processing session.  In the backup  utility  LABGEN will  also let  you
  print  a backup label after making a backup.  You can use this label to
  quickly identify your backup.  Be  sure to have a FORMATTED  disk ready
  for the A: or B: drive of your system before attempting to backup!

  Each backup will report the  amount of bytes needed to make your backup.
  So, you need  to know how  many bytes are free on your backup  diskette
  before making the backup.
%%%

$$$13
              ---LABGEN Configuration and Printer Setup Help---

     LABGEN will  allow most  printers to  work with the  LABGEN  Reports
  Module and the  Label Printing Module.  If  you choose  to use a  Laser
  printer  with LABGEN, please BE SURE  that your laser is set to emulate
  EPSON or IBM type dot matrix printer.  The default codes  set up should
  work with most  dot matrix printers and laser printers that emulate dot
  matrix printer codes. Note that if you do use a different printer code,
  that the  codes in your  printer manual that  are referred  to  in this
  setup as the unprintable characters should be displayed in your printer
  manual with the CHR$(##) definition.  In the example of the ESCAPE code,
  be sure to use the BACKSLASH (\) key to precede the code and be sure to
  use THREE numbers  to define  this code such  as  \027 for  ESCAPE  and
  NOT \27.  If you wish you can also use the INITIAL printer code to call
  up any special loaded fonts that you may have in your laser printer for
  using these fonts in your reports. We suggest you use the default codes
  in this setup. You can  easily return  to default settings  by deleting
  the LABGEN.CFG file in the LABGEN directory.
%%%

$$$14
                       ---LABGEN Needs Sheet Help---

     When using the Needs Sheet, you must have created generation history
  in the 'Generation History Tracking Module'  for any module you want to
  use the Needs Sheet for.  In other words, if you want to create  labels
  for 12 months in advance  and your current  generation is 20,  you must
  create generation history to gen# 32 in the Generation History Tracking
  Module first.

  The 'Needs Sheet' will dramatically increase the speed at which you can
  complete your label runs  as you fill  and print the label Queue in the
  label  printing  area.  PLEASE  BE  SURE  that you  do not  ALTER  your
  Gen Histories that  make up this 'Needs Sheet' by decreasing the amount
  of  dates  calculated, for  this  will  make  the  current  created
  'Needs Sheet' invalid and unavailable for your next update!
%%%

$$$15
                 ---LABGEN Utilities Diskette Restore Help---

     LABGEN gives you the ability to restore previously backed-up LABGEN
  data.  Be sure the correct backup diskette is loaded  in your A: or B:
  floppy disk drive.  The Restore Utility  will warn  you of overwriting
  of old data files, but cannot be interrupted once begun restoring!
%%%

$$$16
               ---LABGEN Needs Sheet for Disk Labels Help---

     Since the 'Needs Sheet' works directly off the  'Generation History
  Tracking Module', if you  want to  create a  'Needs Sheet' to  include
  generations  beyond your  current generation you must first create the
  generations  in the  'Generation History Tracking Module'.  After  you
  create  all generations  you want  to print, you are  ready to include
  the LOW and HIGH ranges in the Needs Sheet.  Lets assume  your current
  generation in the General Ledger is 20 and you created generations  up
  to 40 in the 'Generation History Tracking Module'. And further you want
  to print labels from 20-40. You would enter #1, from the 'Needs Sheet',
  to bring up  the General Ledger.  Enter 20  as the LOW range  and 40 as
  the HIGH range.  This would give you 21 labels and 1 label sheet!

  Note:  When you create a generation history for the General Ledger, you
  will be able to use the 'Needs Sheet' for General Ledger, Fixed Assets,
  and Bank Account Manager.  See the manual  for descriptions on how A/P,
  A/R, Payroll, and Inventory affect using all modules in the Needs Sheet.
%%%

$$$17
             ---LABGEN Needs Sheet for File Folders Help---

     Since the 'Needs Sheet' works directly off the  'Generation History
  Tracking Module', if you  want to  create a  'Needs Sheet' to  include
  generations  beyond your  current generation you must first create the
  generations  in the  'Generation History Tracking Module'.  After  you
  create  all generations  you want  to print, you are  ready to include
  the LOW and HIGH ranges in the Needs Sheet.  Lets assume  your current
  generation in the General Ledger is 20 and you created generations  up
  to 40 in the 'Generation History Tracking Module'. And further you want
  to print labels from 20-40. You would enter #1, from the 'Needs Sheet',
  to bring up  the General Ledger.  Enter 20  as the LOW range  and 40 as
  the HIGH range.  This would give you 21 labels and 1 label sheet!

  Note:  When you create a generation history for the General Ledger, you
  will be able to use the 'Needs Sheet' for General Ledger, Fixed Assets,
  and Bank Account Manager.  See the  manual  for description on how A/P,
  A/R, Payroll, and Inventory affect using all modules in the Needs Sheet.
%%%

$$$18
             ---LABGEN Label QUEUE and Label Print Area Help---

     You can use the data entered in the 'Needs Sheet' to print labels or
  enter your own generations here. Remember, if you want to create labels
  beyond your  current Peachtree  generation or  period number  you  must
  create  those generations  in the  'Generation History Tracking Module'
  first before you can access them here.

  LABGEN's Label QUEUE stores printer data for any  number module  labels
  you want to print.  So if you decide to print labels for 1 to 10 LABGEN
  modules, you send the label's printer  data to the  QUEUE then print as
  many modules as you have stored in the QUEUE.  If you  exit from  LABGEN
  before printing the data  you stored in the QUEUE,  LABGEN will warn you
  before letting you exit the program.  If you EXIT LABGEN BEFORE printing
  data you stored in the QUEUE, when you return to LABGEN you will have to
  re-enter all the data sent to the QUEUE.
%%%

$$$19
             ---LABGEN Delete Histories and Datafiles Help---

     LABGEN lets you delete histories and datafiles to free up hard disk.
  You should make a backup  before deleting histories or any datafiles in
  case you  need to restore  the data at  a later date  via the Utilities
  Restore module in LABGEN.

  * NOTE: By Deleting  the  LABGEN QUEUE  file  you delete the QUEUE that
          contains your current session labels to be printed. All of your
          LABGEN  Histories will  be unaffected  by deleting  this  Queue
          Data File. This feature will allow  you  to recreate  the label
          Queue if you make any mistakes during the creation of the label
          Queue during this session.
%%%